Clerk Of Courts
Biography
In creating a state judicial system, the 1802 Ohio State Constitution provided for the appointment of a clerk of courts for each county. Originally, the clerk of courts was appointed by the judges of the court of common pleas for a seven-year term. Under the 1851 Constitution, the office became elective for a three-year term which was extended to four years in 1936.
The clerk of courts maintains the records of the court of common pleas and various courts which have exercised appellate jurisdiction on the county level. The records of the common pleas court pertain to all civil cases in which the amount or matter in dispute exceeds the statutory jurisdiction of county or municipal courts, and all criminal cases except those misdemeanors which are vested by statute in an inferior court.
Throughout the history of this office, the clerk has acquired additional filing duties, such as recording notary commissions (1858), partnership agreements (1894), trademarks and brands (1911), copies of federal court judgments (1898), special police commissioners (1867-1935), certificates of judgment which would be considered as liens (1935), and motor vehicle ownership (1921). From 1856 to 1867, the clerk of courts maintained a list of births and deaths within the county and transmitted annually to the secretary of state an abstract of the list; from 1864 to 1893, the clerk served as the county supervisor of elections; and currently, the clerk serves as a member of the county records commission.
The Clerk of Courts office plays a vital role in serving the interests of justice. This role includes:
1. Filing, docketing, indexing, and preserving all court pleadings for civil, felony criminal, and domestic relations cases;
2. Maintaining filings for the District Court of Appeals;
3. Collection of all revenue related to court costs, bonds, fines, and forfeitures;
4. Authentication of Notaries previously registered in our court;
The Clerk of Courts has the authority to issue writs to carry out Court orders including summons, subpoenas, warrants to arrest, and sign the death warrant in capital murder cases.
Found in 294 Collections and/or Records:
Alimony Records
Contains a record of alimony payments and receipts showing payee, payor, and dates and amounts received and disbursed.
Appearance Dockets
Arranged by case number. May include further reference information such as box number, final record volume, journal number, and page numbers. Contains a chronological listing of court filings, final disposition and breakdown of court costs.
Chancery Records
Arranged chronologically by case settled. Contains a complete record of chancery proceedings including petitions, pleas, motions, affidavits, briefs of testimony, and orders of the court showing plaintiff and defendant, case number, judge, verdict rendered, and date judgement issued.
Circuit Court Appearance Dockets
Arranged numerically by case. Collects in one section plaintiff and defendant, date filed, and charges or claim, with a summary of all actions in the case showing final disposition.
Circuit Court Final Records
he record of a case in its final form as shown by the permanent docket entries made by the recording officer of the court.
Circuit Court Journals
Arranged chronologically by filing. Contains copies of orders remanding a case back to a lower court for rehearing, showing plaintiff, defendant, case number, reason for order, and date issued.
Civil Case
Civil case involving unservicable fire hydrants maintained by Beavercreek Township and Greene County. The unservicable fire hydrants caused siginificant damage to a house in Beavercreek Township.
Case number 1984CV07170
Civil Case Files
Documents filed in an action or proceeding in the court related to private rights and remedies that are sought by action or suit, usually by pursuit of redress of wrongs by compelling compensation, restitution or recovery.
Clerk of Courts Judicial Statistics
Greene County Clerk of Courts judicial statistics including number of fines, costs forfeited, recognizances, civil judgments, jury fees, divorces, criminal offenses.
This record is open per the Ohio Revised Code and is only accessible at the Archives.
Comfort Rape Trial Transcript
A court transcript is a verbatim record of the court proceeding.
Commissioners; Sewage Treatment Case: Letters and Exhibits
Common Pleas Civil Minutes
Arranged by date of filing. Contains court orders in all cases heard under its jurisdiction including judgments, execution, rulings on motions, entry of plea, setting of bail, granting continuance, punishment for contempt, and pronouncement of sentence.
This record is open per the Ohio Revised Code and is only accessible at the Archives.
Common Pleas Final Record, 1853-1957
Organized chronologically by year then month. Contains description of case, actions taken by court and judgement.
Common Pleas General Index
Common Pleas General Index, Direct
Common Pleas General Index, Reverse
Common Pleas Judgment Dockets
A chronological listing of all judgment cases that came before the court.
Common Pleas Minutes/Journals
Arranged by date of filing. Contains court orders in all cases heard under its jurisdiction including judgements, execution, rulings on motions, entry of plea, setting of bail, granting continuance, punishment for contempt, and pronouncement of sentence. Retention: Permanent. Historical. Legal.
Common Pleas Record
A verbatim transcript of court actions arrangd chronologically by case settled.
Coroner Inquests, A thru F
Arranged alphabetically. Contains proceedings of coroner's inquest in cases of homicide, accidental or sudden death showing decedent, date of death, witnesses, coroner's jurors, testimony, and verdict as to cause or manner of death.
Coroner Inquests, A thru K
Arranged chronologically. Contains proceedings of coroner's inquest in cases of homicide, accidental or sudden death showing decedent, date of death, witnesses, coroner's jurors, testimony, and verdict as to cause or manner of death.
Coroner Inquests and Inquiries, A thru E
Coroner Inquests, G thru MA and Mc
Arranged alphabetically. Contains proceedings of coroner's inquest in cases of homicide, accidental or sudden death showing decedent, date of death, witnesses, coroner's jurors, testimony, and verdict as to cause or manner of death.
Coroner Inquests, L thru Z
Arranged chronologically. Contains proceedings of coroner's inquest in cases of homicide, accidental or sudden death showing decedent, date of death, witnesses, coroner's jurors, testimony, and verdict as to cause or manner of death.
Coroner Inquests: ME thru ST
Arranged alphabetically. Contains proceedings of coroner's inquest in cases of homicide, accidental or sudden death showing decedent, date of death, witnesses, coroner's jurors, testimony, and verdict as to cause or manner of death.
Coroner Inquests: Su thru Z
Arranged alphabetically. Contains proceedings of coroner's inquest in cases of homicide, accidental or sudden death showing decedent, date of death, witnesses, coroner's jurors, testimony, and verdict as to cause or manner of death.
Coroner Inquiries and Inquests, M thru Sto
Coroner Inquiries and Inquests; S thru Z
Coroners' Index to Inquests
The index for the record of Coroner's inquiry into cases of homicide, accidental or sudden death.
Court of Appeals Appearance Dockets
Arranged numerically by case. Collects in one section plaintiff and defendant, date filed, and charges or claim, with a summary of all actions in the case showing final disposition.
- Contact:
- Greene County Records Center & Archives
- archives@greenecountyohio.gov
- 937-562-6487
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